Terms of use
1. About these terms
These terms govern the use of the Merlon service (the “Service”), available at merlon.schotteniuspartners.com, operated by Schottenius & Partners AB (org.nr 556673-1898) (“we”, “us”). By signing in to and using the Service you accept these terms on behalf of yourself and, where applicable, the organization that gave you access.
2. The Service
Merlon is a business web application for receipt & expense management and group finance reporting. Organizations connect their accounting system, company cards, and bank; employees submit receipts by upload, by email forwarding, or via optional automatic detection in connected work mailboxes; finance teams match receipts to transactions and export finished bookkeeping to the accounting system.
The Service is provided to organizations that have been onboarded by us. It is not a self-service product, and access cannot be obtained by public signup.
3. Accounts and access
- You sign in with a work account belonging to an onboarded organization, through that organization's sign-in. There are no separate Merlon credentials.
- Your access and role in the Service are managed by your organization's administrators, and your organization is responsible for who it grants access to.
- You are responsible for keeping your work account secure and for activity that occurs through your sign-in. Tell your administrator promptly if you suspect unauthorized use.
4. Acceptable use
You agree not to:
- use the Service for any unlawful purpose, or submit material you have no right to submit;
- attempt to access data of other users, companies, or tenants beyond your granted role;
- probe, scan, or test the vulnerability of the Service, or circumvent its authentication or access controls;
- interfere with the operation of the Service, including by knowingly introducing malicious code or placing unreasonable load on it;
- resell or provide the Service to third parties without our written agreement.
We may suspend access that we reasonably believe violates these terms or threatens the security or integrity of the Service.
5. Your data and privacy
How personal data is handled in the Service is described in the privacy policy. Receipts, accounting data, and other business content submitted to or synced into the Service remain the property of the organization they belong to. Connecting third-party services (accounting, card, bank, and mailbox providers) is done by the organization's administrators or by individual users, and use of those services remains subject to each provider's own terms.
6. Availability
The Service is an internal, business-to-business tool provided on an “as is” and “as available” basis. We work to keep it available and reliable, but we do not promise uninterrupted operation and offer no service level agreement in the current version. The Service depends on third-party services (including identity, accounting, card, bank, and hosting providers) whose availability is outside our control. We may perform maintenance, and we may change or discontinue features as the Service evolves.
7. Intellectual property
The Service, including its software, design, and the Merlon name, is and remains our property or that of our licensors. These terms give you a limited, non-exclusive, non-transferable right to use the Service as intended, for as long as you have access through an onboarded organization. No other rights are granted.
8. Limitation of liability
To the extent permitted by applicable law, we are not liable for indirect or consequential damages (including loss of profits, loss of data, or business interruption) arising from the use of or inability to use the Service. Nothing in these terms limits liability that cannot be limited under applicable law, including liability for intent or gross negligence. Our total aggregate liability for direct damages is capped at SEK 10,000.
The Service prepares bookkeeping material, but responsibility for an organization's accounting, tax, and legal compliance remains with the organization.
9. Changes to these terms
We may update these terms as the Service evolves. Material changes will be announced in the Service before they take effect, and the “Last updated” date above always reflects the current version. Continued use of the Service after a change takes effect constitutes acceptance of the updated terms.
10. Governing law
These terms are governed by the laws of Sweden. Disputes shall be settled by the courts of Sweden, with the Gothenburg District Court (Göteborgs tingsrätt) as first instance, unless mandatory law provides otherwise.
11. Contact
Questions about these terms: merlon@schotteniuspartners.com. See also the contact page.